February Partner Agency Meeting Review

We were so glad to see some of our great partners at the UWNWA Partner Agency meeting this week! Did life and work get in the way of you being able to attend? No worries, we know that life is busy and sometimes unpredictable, so here’s a recap for you!

WELCOME

We were so glad to officially be able to introduce the group to our new President, Kim Aaron. Kim has been with us for 3 months and has hit the ground running. We are grateful to everyone who worked diligently to get her here, including our interim President, Shawn Walker, who has officially stepped down from his role at United Way.

A few of our team members were invited to attend a learning conference in Jacksonville, Florida about their community engagement project- 1,000 in 1,000. This initiative works to move 1,000 people out of poverty in 1,000 days serving more than 450 individuals per year. This program is specific to the community of Jacksonville, Florida but is a great educational tool and community engagement resource for us in Northwest Arkansas. Learn more about the 1,000 in 1,000 program here.

INTRODUCING KIM AARON

Our board member, Betsy Smyth, had the distinct pleasure of officially introducing Kim Aaron to the agencies in attendance. To learn more about Kim, and her past experiences check out her blog.

“The pause button is off.” – Kim Aaron

We have begun a strategic process of asset mapping. The nonprofit sector uses asset mapping to determine the location of community resources that are assisting families in need. At United Way, we will specifically be looking at resources that benefit children living in poverty. The map will enable us to see where there are high concentrations of children in need, and high concentrations of services in our community, which will allow us to better determine gaps.

We are also beginning an internal strategic process. That process will look similar to this:

  • March – We will determine what we want to accomplish moving forward
  • April – We will determine what strategies we will be launching to meet our goals
  • May – Depended on the strategies chosen, we will build our budget
  • June – Our board of directors will approve our budget

Agency mtg

AUDIT AND FINANCIALS

Please cross check that you have uploaded your agencies most current audit or financial statement and (in accordance with the United Way NWA finance policy) as well as your most recent 990.

  • If your financials and 990 are from 2013-2014 for instance, please log back into ANDAR and include the date that you expect updated information.
  • If you have not uploaded any information please do so.

Information will be accepted through March 15, 2016.

Moving forward we will require that agencies remain compliant with our requirements in order to be considered for further funding.

FIRST STEP FUNDING

Our new First Step Funding cycle is based around the fact that this is our “first step” to providing a pathway out of poverty for children in Northwest Arkansas.

The new RFP (Request For Proposal) for Children Living in Poverty is available NOW.

We are implementing a new 2 step process:

  1. Fill out the Letter of Intent – This will be received and evaluated by our Community Investment Volunteers. The Community Investment team will make a decision on who will move forward to step 2.
  2. Fill out the application – Any agency who makes it to the application stage will be required to attend an informational meeting that will assist in answering any questions you may have (date is listed below).

We are open to any idea, program, dream, or brainstorm and encourage you to fill out the Letter of Intent. We cannot stress enough –at this point, we are open to it all; nothing is off the table. Here is the timeline for the RFP process:

February 25, 2016 First Step Funding Request for Proposal announcement released to the community
March 8, 2016 at 9:30 am

Center for Nonprofits at St. Mary’s AT&T Classroom

(1200 W Walnut, Rogers)

Informational meeting to discuss the RFP and LOI process. Any interested eligible organization is welcome to attend the meeting to ask questions and gain information needed to apply.
April 1, 2016 Letter of Intent (LOI) due by email to kjohnson@unitedwaynwa.org
April 4-29, 2016 UWNWA Community Investment Volunteers review submitted LOIs and select applicants to receive RFP
May 2, 2016 Applicants notified of LOI decisions; Application released to selected agencies
May 5, 2016 at 3:00 pm

OR

May 6, 2016 at 8:00 am

Required training for all selected agencies on the Community Building Module. Two trainings will be offered to allow agencies flexibility to attend the required training. Since applicants will not be notified until May 2, please ensure that you block off the required training time slots now.
June 3, 2016 RFP applications due through the Community Building Module
June-July 2016 UWNWA Community Investment volunteers review applications and determine funding recommendations
July 25, 2016 Applicants notified of funding decisions
September 1, 2016-August 31, 2017 UWNWA First Step Funding for Children Living in Poverty grant period

The first year of grant funding for Children Living in Poverty will be a 1 year funding cycle. Moving forward we be looking to expand into implementation grants.

Please contact Kim Johnson with any questions regarding the RFP or the funding process/timeline.

*NOTE: Kim Aaron spoke about the upcoming funding cycles. As funds are redirected to programs that provide a pathway out of poverty for children, current partner agencies will receive an adjusted allocation amount beginning July 1, 2016 – June 30, 2017. This will be based on the commitment that current partner agencies are guaranteed at least 50% of funding adjusted by the total campaign dollars raised. If campaign dollars are up over last year the allocation could be more, if campaign dollars are down, the allocation will be less than 50% of what was provided in the past. At this time, campaign dollars are trending down yet dollars are still coming in and will continue to through March & April. For questions, please contact Kim Aaron, Holly Hill, or Kim Johnson.

ANNOUNCEMENTS

  • Designation Policy: Moving forward we will be paying out designations on a quarterly basis rather than a bi-annual basis as it has been done in the past.
  • 2-1-1 will be making some changes to their database and website soon. Marissa Fahrig, the 2-1-1 program manager, will be contacting you to ensure that your organizations information is up to date and accurate.
  • The Combined Federal Campaign, or CFC, application is due March 1, 2016. Please contact Ashley Wardlow at 479.303.4420 for more information on how to apply.
  • 2016 Agency Meeting Schedule

April 20, 9:30 AM – 10:45 AM, NWACC Peterson Auditorium

June 28, 9:30 AM – 10:45 AM, Single Parent Scholarship of Benton County, Bentonville

August 23, 9:30 AM – 10:45 AM, Donald Reynolds Boys & Girls Club, Fayetteville

October 25, 9:30 AM – 10:45 AM, NWACC Peterson Auditorium

December 20, 9:30 AM – 10:45 AM, NWACC Peterson Auditorium

Again, we are so grateful to be able to spend this time with you. Thank you for taking time out of your schedule to attend this meeting. We will continue to keep you informed of the work we are doing as we move towards building a pathway out of poverty for every child in Northwest Arkansas. Again, if you have any questions regarding the RFP, please contact Kim Johnson.

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